Section 1. Supervision of Policies
The Board of Directors shall establish the policies and supervise the management of the affairs of the Society in conformity with state and federal law and the Constitution of the Society.
Section 2. Quorum of the Board
Six members of the Board of Directors shall be required for a quorum at any meeting of the Board.
Section 3. Officer Vacancy
The Board of Directors shall fill any officer vacancy until the following election.
Section 4. Selection and Responsibilities of the President
To prepare for accepting duties of President of The Society of Experimental Test Pilots, election of the member to fulfill this executive position will be made by proper election procedures of the membership one year in advance of the electee assuming the subject position. During the intermediary period he will serve as a member of the Board of Directors in the capacity of President-Elect.
The President shall be the Executive Officer of the Society and of the Board of Directors. While coordinating the activities of the Society, he shall carry out the policies of the Board of Directors. He shall not be a member of the Nominating Committee. He shall be a non-voting member of all other committees except, he shall be permitted to vote in case of a tie.
Section 5. Responsibilities of the Vice-President
The Vice-President shall assume such duties as may be delegated to him by the President and shall serve in the President’s place during the latter’s absence.
Section 6. Responsibilities of the Secretary
The Secretary shall be responsible for the membership records, sending out notices, preparing the agenda, and keeping minutes of the meetings of the Society and of the Board of Directors. He shall be responsible for preparing the ballots for the annual Society election which carry the nominations of the Nominating Committee and the membership. He shall be responsible for the Society Seal and all correspondence.
Section 7. Responsibilities of the Treasurer
The Treasurer shall be responsible for maintaining records of the financial affairs of the Society and shall be responsible for receiving, disbursing, or investing Society funds in accordance with procedures established by the Constitution and/or the Board of Directors. The accounting system used shall conform to modern accounting practices. The Treasurer shall be responsible for presenting quarterly financial reports to the Board of Directors. The Treasurer's financial report at the close of the Society's fiscal year shall be audited or reviewed by a licensed public accountant. Upon completion of such audit, copies of both the financial report and the audit report shall be printed and mailed to the membership.
Section 8. Responsibilities of the Legal Officer
The Legal Officer shall direct all legal matters pertaining to the Society.
Section 9. Responsibilities of the Executive Adviser
The Executive Adviser shall serve in a consultant capacity such that the Society may benefit from his experience as immediate Past-President.
Section 10. Fiscal Year
The Fiscal year of the Society shall end on the 31st of December.
Section 11. Spending of Funds
Funds may be drawn only upon the signature of the Treasurer and/or such other persons as may be designated by the Board of Directors.
Any officer or committee chairman may spend up to $50.00 during the fiscal year for items that contribute to fulfillment of the Society’s aims and objectives. Expenses over this amount must be included in the annual budget as approved by the Board of Directors or must receive special approval by the Board of Directors.
Section 12. Government of all Members and Geographical Sections
The SETP Board of Directors and International Headquarters shall act as the governing and administrative bodies of all members and geographical sections.
Section 13. Geographical Sections
Geographical Sections shall be formed and operated in accordance with the existing Standard Operating Procedures as approved by the Board of Directors.
